How CIOs can Ensure Data Access Control and Visibility Across Clouds

How CIOs can Ensure Data Access Control and Visibility Across Clouds

The CIO mandate is to use technology to help the company achieve its goals. Even while it may appear straightforward, achieving this aim while ensuring that business and technological initiatives are in sync is everything but straightforward.

CIOs and IT teams have traditionally been caught between the mandated and decentralized approaches to data governance, which has made things more complicated. The dictated method is a top-down form of centralized governance where IT decides which tools, policies, and data business teams can utilize. However, because IT lacks domain expertise of governance policies and how companies utilize data to make decisions and grasp its significance, this strategy delays data access.

To address this challenge, more progressive organizations are adopting a decentralized governance strategy. This strategy entails a governance board or IT drafting high-level policies, while the business retains significant flexibility in customizing them, selecting tools, and accessing data across clouds and settings. However, this results in inconsistencies in business line policies as well as the usage of diverse governance tools and platforms by different business teams.

The delegated governance model, which is a combination of the aforementioned two, is the answer to these problems. It is based on IT providing a platform for data governance to the business, with data stewards in individual business lines configuring policies for regulated data access across clouds.

Also Read: CIOs Pushing Through The Crisis Fatigue

As a result, everyone works in an area where they are an expert. Data stewards who understand data offer access to data for individual business lines, while IT provides the processes and tools for governing data. This approach has been recommended by industry experts for self-service analytics because it minimizes the time it takes to access data, boosts automation, and addresses the CIO dilemma.

Eradicating Manual Processes

The key CIO benefit of the delegated approach is that it automates access to well-governed data, allowing organizations to make faster decisions. However, because IT was the gatekeeper and the context of the data was unknown, IT was continually inundated with ticketed requests for access to data scattered across multiple cloud services and on-premise repositories. CIOs were often blamed for IT failing to approve requests and provide data quickly enough, especially when demands came from every business team throughout the organization’s business lines.

These manual data requests are replaced by automated procedures in the delegated approach. It provides a framework for data stewards to localize and expedite – if not automate – requests for data access since they understand data and its relevance to business line use cases. IT’s involvement is crucial to this structure because it identifies the appropriate systems and tools for data access, then allows stewards to facilitate that access based on policies set up for business lines. This approach emphasises flexibility and data-driven processes. With the delegated approach, marketing teams, for example, can easily access data from a variety of sources across cloud services.

Local Access, Central Visibility

Furthermore, this type of governance empowers CIOs by allowing IT to keep control of the governance platform that data stewards use for local data access to their specific business lines. This feature allows for centralized visibility into who is accessing what data and how they are obtaining it. As a result, IT can continue to control numerous data governance responsibilities, such as evaluating governance procedures and confirming regulatory compliance methods.

The responsibility of CIOs and IT teams is increasingly matched with their expertise. Because IT is familiar with the systems in use, they can choose the best governance platform. Because they are straightforward, user-friendly, and mask the complexity of administering and enforcing data access regulations, modern options in this space complement the delegated governance strategy. They can also disseminate governance policies across several clouds, which is critical in today’s multi-cloud world.

Also Read: Three Digital Transformation Priorities for CIOs to Focus on

Bringing Technology and Business Together

The delegated model easily connects business and technology requirements for CIOs to achieve their key objectives, allowing them to increase data governance with sufficient IT oversight to implement standards set by local governance councils. Because IT is no longer in the way of business users obtaining data and receiving excessive ticket requests, CIOs profit. This paradigm also enables self-service automation across clouds while eliminating manual processes, hence reducing data turnaround time.

The governance benefits are also considerable, with a single pane of glass for tools across clouds and central monitoring. This enhances sensitive data visibility while also supporting multi-cloud, distributed policy enforcement for each business unit via data stewards that make end-user access easier.

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Prangya Pandab is an Associate Editor with OnDot Media. She is a seasoned journalist with almost seven years of experience in the business news sector. Before joining ODM, she was a journalist with CNBC-TV18 for four years. She also had a brief stint with an infrastructure finance company working for their communications and branding vertical.